Parish Council


Minutes 

Draft Minutes of meeting held on Thursday 12th September 2019 at 7.30PM, IN SHERSTON VILLAGE HALL  Minutes 

 

Annual Parish Meeting Minutes

Annual Parish Meeting Minutes May 2018 

 

Previous minutes are also available here

What is the Parish Council?

It is the lowest tier of local government. The Council consists of 13 voluntary Councillors who are elected for a four year term of office to serve and administer for the needs of the residents of Sherston. In the event of a vacancy arising, a new member is either elected or co-opted until the next election. The Parish councillors determine and set policy to cater for the social, cultural, welfare and environmental needs of Sherston residents and employ a part time Clerk to the Council to implement policy decisions.

All Councillors adhere to the Parish Council Code of Conduct and complete a Register of Interests. The Council has Committees and Working Groups to concentrate on particular aspects of its work. The membership of Committees and working groups are listed below. It should be noted that where necessary Council co –opts non Councillors onto particular Committees. This has proved particularly beneficial in the past bringing the talents of local residents to bear on specific issues. A present example of this approach is to be found in the make up of the Old School Committee.

What does the Parish Council do?

Whilst the Council has little in the way of direct power it has a reasonable amount of influence and is consulted by the unitary authority Wiltshire Council and national government on a wide range of issues. A good example of this is in relation to planning where the responsible authority is Wiltshire Council. All details of every planning application within the Parish are given to the Parish Council for review and comments are taken into account when decisions are reached.

Another example is highways where Wiltshire Council is the Highway Authority but which consults with the parish over any road scheme or traffic calming measure.

The Parish council is directly responsible for providing the following services to the Village –

  • The Pennymead recreation area including all the play equipment
  • The Sportsfield including the Skateboard Park and Football pavilion. (The Tennis Courts are privately run by Sherston Tennis Club on land leased from the Council)
  • Allotments at Knockdown Road (Contact the clerk if you wish to join the waiting list) 
  • The High Street Bus shelter as well as public seats around the Village
  • Comment on all planning applications
  • Promotion of Village projects e.g. Grove Community Wood and the Old School
  • Support of Parish organisations through Grants
  • Monitoring of Public Rights of Way 

How is the Parish Council paid for?

Every year the Council sets its budget and the amount it requires to operate that budget is known as the Parish Precept. This amount is collected by Wiltshire Council from the Council Tax paid by residents of the parish.

Audited accounts

Audited accounts are produced each year and as part of the audit system the accounts are available for public inspection. Details of the inspection system are posted at the appropriate time both on this site and the Parish council’s notice board outside the Old School on the High Street. 

Click on the links to view Audited Accounts and Annual Returns for each year:
Annual Governance Statement 2018/2019 (pdf format)
Notice of conclusion of audit year end 31 March 2019 (pdf format)
Internal Audit Report 2019 (pdf format)
Confirmation of the Dates of the Period for Exercise of Public Rights 2019
(pdf format)
Notice of Inspection 2018/19 (pdf format)
Final Auditor Report & Certificate 2017/2018 (pdf format)

Annual Governance Statement 2017/2018 (pdf format)
External Auditor Report & Certificate 2017/2018 (pdf format)

Annual Governance Statement 2016/2017 (pdf format)
Accounts Statement 2015/2016 (pdf format)
Accounts Statement 2015/2016 (pdf format)
Annual Accounts 2015/2016 (pdf format)
Financial Summary as at 23/07/2015 (pdf format)
Financial Summary as at 2014/2015 (pdf format)
Financial Summary as at 14/05/2015 (pdf format)
Financial Summary as at 16/04/2015 (pdf format)
Financial Summary as at 12/03/2015 (pdf format)
Financial Summary as at 12/02/2015 (pdf format)
Financial Summary as at 8/01/2015 (pdf format)
Accounts 2013/14 (Excel format)
Accounts 2012/13 (Excel format)
Accounts 2011/12 (Excel format)
Accounts 2010/11 (pdf format)
Accounts 2009/10 (pdf format)
Accounts 2008/9 (pdf format)
Accounts 2007/8 (pdf format)
Accounts 2006/7 (pdf format)

When and where does the Council meet?

Meetings are usually on the 2nd Thursday of every month (except August when there is no meeting) and are held in Sherston Village Hall at 7.30 pm. They usually last for an hour and a half.

The meetings are open to the public and there are opportunities to raise questions and issues both at the beginning and end of every meeting. During the meeting itself it is only with the invitation of the Chairman and the approval of the Council that a member of the public can participate in any debate. In practice this participation is generally welcomed so as to give Council the widest insight into issues before it.

Meeting dates 

All held in the village hall at 7.30pm unless otherwise stated

2019

 January 10/01/2019
 February 14/02/2019
 March 14/03/2019

Annual Parish Meeting

SPC April meeting

18/04/2019 @7pm

@9pm

 May (election of chair) 09/05/2019
 June 13/06/2019
 July 11/07/2019
 August No meeting
 September 12/09/2019
 October 10/10/2019
 November 14/11/2019
 December 12/12/2019

 

Planning Sub Committee

Terms of Reference View PDF   

Latest Sub Committee Minutes

February 2018  

 

Freedom of Information Act 

All documents related to the Parish Council, including minutes and agendas, procedures, contracts and financial audit information are available from the Parish Clerk.

Code of Conduct

Sherston Parish Council have adopted the Wiltshire Council Code of Conduct.

For our latest policies click here.

Privacy Notice

To view Sherston Parish Council's privacy notice, please click here.

Complaints Procedures

Parish Council procedures for dealing with complaints about the Council’s administration or its procedures. For our latest procedures click here.  

Click here to view the current list of councillors

Submit your comments via email to clerk(at)sherston.org.uk

or post to:

Sherston Parish Clerk
33 Hatherley Yate,
Bristol
BS37 4LT

Sherston Parish Council © 2018
Sherston Parish Council General Privacy Notice   

Login Responsive CMS website services from Compass
Privacy Policy